Effective mail management is simple!

When we had only paper and no email, we used to manage all incoming paper in the in-tray. If someone’s in-tray had lots of pending papers, it would mean the person is not handling work effectively.

Although we have internet and email and all the computerization, this simple method of handling work effectively is still the same.
Mail is used to communicate with each other. If you have mail pending in your Inbox it means you have not done a good job of handling communication.

Therefore, the simplest way to ensure that you are managing mail effectively is to make your Inbox empty. Given below are a few simple steps which will make you easily achieve this task – every day! These steps should be followed in the specified order.

Prerequisites

1. The use of Outlook 2003 is assumed.
2. Some menus may have different names depending upon the version of Outlook you use.
3. Some features require MS Exchange as the messaging server.

The logic

· We do not get enough time to handle all the mail which is received.
· Therefore, we need to reduce the workload of manually handling mail.
· Many tasks can be automated great features of Outlook
· There are two types of mail – junk and real mail
· There are three types of real mail, depending upon where your name appears – To, CC or BCC
· Based upon these simple facts, a it is possible to handle very large volume of mail effortlessly.