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Procedure for the request
Any person, who desires to obtain any information, shall make a request in writing or through electronic means in English or Hindi or in the official language of the area in which the application is being made to the Central Public Information Officer (or the Assistant PIO) of the public authority concerned. The request should specify the particulars of the information sought by the applicant and should be accompanied by the requisite fee (IPO Rs 10).
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Responsibility of the officer
When an applicant cannot make a request in writing, the Public Information Officer shall render all reasonable assistance to the applicant making the request orally to reduce same in writing.
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Reasons not to be asked by authority
The applicant need not to give any reason for requisitioning the information or any other personal details except those that may be necessary for contacting him.
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If the authority to answer is different
Where a request is made to a public authority for an information: - (i) Which is held by another public authority; or
(ii) Which is subject matter of or is more closely connected with the functions of another public authority, then the public authority which received the request, shall transfer the request (or an appropriate part there of) to such other public authority, as fast as practicable but not later than 5 days from the receipt of the application. The applicant shall be informed about such transfer.
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If not answered the request timely
If the concerned officer fails to provide the information, he/she will be liable for neglect of duty and can be proceeded, under the provisions of Act. Once the information is received, the PIO will supply the same to the applicant within thirty days of the receipt of request or reject the request for any of reasons specified in Sec 8 and 9 of the Act. However where the information sought for concerns the life or liberty of a person, the same shall be provided within 48 hours of the receipt of request.
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